The Qelmúcw (Indigenous) Future Student Advisor (QFSA)works as a member of the Future Students team under the direction of the Manager, Student Recruitment. Qelmúcw (Indigenous) Future Student Advisors connect with prospective Indigenous students and key influencers (family members, school counsellors and First Nation education offices, community members, band members, community Indigenous organizations, etc.) to build strong relationships and to promote transition to TRU. This position will also provide information and guidance regarding program offerings, admission requirements, post-secondary funding (including band/community funding structure and processes), and registration information to prospective Indigenous students and applicants. In collaboration with the Future Student Coordinators, QFSA’s also assist with the planning and implementation of a variety of campus recruitment events, such as Indigenous transitions day, open houses, group tours, calling campaigns, mailings and electronic communications with prospective students, applicants, new admits, families, school counsellors and district Indigenous educators.
MAJOR DUTIES & RESPONSIBILITIES
- In consultation with the Manager; plans, organizes and conducts visits to Canadian elementary, secondary and band community schools, to meet with prospective Indigenous students, Indigenous education workers and school counselors.
- In consultation with the Manager, develops an annual plan to meet yearly Indigenous recruitment and conversion goals that align with the Strategic Enrolment Management Plan.
- Prepares and analyzes reports on Indigenous student application, admission and conversion numbers and determines where recruitment resources are best allocated.
- Prepares and delivers dynamic recruitment presentations in schools, career and education fairs and other related recruitment events regarding program options at TRU. This includes scheduling and confirming visits, making travel arrangements, shipping materials and collecting and recording prospect information.
- Conducts follow-up communications and pro-actively connects with prospective Indigenous students, school counsellors, band, community members.
- Evaluates the outcomes of various recruiting activities, prepares post-trip reports in a timely manner, compiles and reports on statistical information, and makes recommendations for changes or improvements to the Manager. Reports to the Manager on such matters as observations of market trends, and competitors’ activities.
- With a primary focus on future Indigenous students, advises prospective students, school counselors, and others on academic offerings, admission requirements, and/or required prerequisite studies. Provides information on housing, scholarships, funding and other services available to TRU students. Advising takes place at secondary schools, at career/education fairs, as well as with individual students and their families visiting TRU. Advising also takes place through telephone, electronic mail and web-based correspondence.
- Provides educational plans and first-year planning prior to admission.
- Builds and maintains strong relationships with relevant on an off campus community networks. These networks include, but are not limited to: (1) School districts contacts—district principals and Indigenous educators; (2) Band contacts—band education coordinators, education and program coordinators, chief and council, and administrators; (3) and community indigenous organizations.
- Supports TRU Indigenous Services mandate, goals and long-term vision by identifying and implementing strategies to support post-secondary transition.
- Works collaboratively with other post-secondary institutions to improve Qelmúcw (Indigenous) student recruitment activities.
- In collaboration with the Future Students Coordinators, plans and conducts on-campus recruitment and conversion events, Indigenous transitions events, campus tours, enrolment workshops, interactive on-line chat and other types of virtual meetings with prospective students, applicants and newly admitted students.
- Assists with updating recruitment materials and publications, conducts research, writes communications, and develops presentations. This will involve working with various internal stakeholders (i.e., Admissions, Academic Advising, Office of Indigenous Education, Indigenous Student Development, Marketing & Communications, faculties, etc.).
REPORTS TO
Manager, Student Recruitment
